Quickbooks Accounts & Items Example

Below is an example of how a set of Items and accounts were set up for an upholstery business. This list just gives you a starting point. You won't need them all. Only pick and choose the accounts and the items that would be appropriate for your business or for your needs.

Create the accounts first, because when you create the items you will need to choose which account each item is connected.

Both the items and accounts have parent  items/accounts and child items/accounts, which are separated with a colon ":". So, that means, in the example below of  the Accounts of "Sales:Auto Upholstery" you first create an account called "Sales"(which will be the parent account), then later you create another account called "Auto Upholstery" and mark it as a subaccount of "Sales". Similarly, in another example, that of the items "Dec items:Accessories" you first create an item called "Dec items" (Decorating) . Then create another item called "Accessories" and mark it as subitem of "Dec items".

Here is an example of the items (on the left) as shown in the Quickbooks Items & Accounts listing at the bottom. Although they are listed as in the left below, you should understand them as in the right column. The "Dec items" is the parent item and the other items below are subitems. (The Acounts work the same way.)

Disclaimer:  I am not an accountant, so check with your own accountant for proper set up of accounts and items for your particular Quickbooks Company File.